So as to formulate highly effective communication statements and get your message throughout with influence, you firstly have to step back and analyze the mechanics of communication.

So what are the mechanics of communication?

The mechanics of communication are sometimes used in communication training to explain how communication works on the technical level. This concept also may be very helpful in growing awareness of the way you communicate and probably not something you’ll usually think through.

Communication could be broken-down into three core areas.

The Communication Elements
The Communication Message
The Communication Process
Lets explore each one of these areas.
1. The Communication Elements

The components of communication separate into three points.

They are words, tone and non-verbal, or usually referred to as body language. These all take up a sure share of the message meaning.

According to some specialists words equate to approx 7% of the message, tone 35% and Non-verbal 58%. I think this might differ depending on the context of the communication, however the fascinating point right here is how little words contribute within the overall percentage amount. How a lot time do you spend making an attempt to get your words proper, when the other two components far out weigh of their contribution to the meaning of the message.

Next time you might be in an necessary head to head conversation with someone, change into more aware of the way you sound and what your body language is contributing to the meaning of the message.

2. The Communication Message

Leading on from the parts we are able to now look at the subsequent space, the communication message. When you are conducting head to head dialogue the message may be separated into 2 impartial parallel messages which might be being sent.

The information message and the emotional response message.

The information message includes of the words and information, whilst the emotional response message comprises of the emotions you’re conveying in the message. This explains why sometimes a communication message can lead to misunderstanding and in-congruence. How usually have you ever spoken to somebody who is utilizing all the precise words but you receive a different emotional response message. For instance you will have experienced this common thought “What they’re saying sounds fine however I don’t know what it is.. I just don’t trust them.” Another instance could also be when someone is telling you what they perceive you want to hear, however at the emotional level you just don’t feel comfortable with the emotional responses you’re receiving. Something doesn’t fit.

Most people haven’t been taught the way to talk about some of the undermendacity feelings they are experiencing. This would clarify why individuals focus more on the information portion of the message because it appears easier. Part of this is probably cultural conditioning, the opposite part is most people have never learned how.

Subsequent time you are in a conversation develop into more aware of what emotions you’re experiencing through the communication. If you start to really feel uncomfortable or not sure, just sluggish the communication down and ask more questions to assist clarify what is really being said. Do not just rely on their information message for the meaning.

3. The Communication Process.

The third core area of communication pertains to the systematic way communication works.

Simply explained there are 3 steps.

1. Producing and sending the message

2. Receiving and deciphering the message

3. The giving and receiving of feedback.

Most people do this by second nature so the suggestion is to turn into more strategic and aware of utilizing the third point of feedback. Use more questioning methods to help drill down to achieve the proper that means for example.

In Summary

With a purpose to tie all three factors into something practical here this is what I suggest.

Next time you’re having head to head communication with someone, give attention to turning into more reflective in your fashion by asking more questions or paraphrasing to gain clarity. Doing more of this helps to gradual down the communication to offer you more time to establish a number of the drivers which may be forming in-congruent emotional response messages, as well as checking the non-verbal expressions that they are sending.

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