In order to formulate highly effective communication statements and get your message throughout with influence, you firstly have to step back and analyze the mechanics of communication.

So what are the mechanics of communication?

The mechanics of communication are often utilized in communication training to explain how communication works on the technical level. This idea also could be very helpful in increasing awareness of the way you talk and probably not something you would usually think through.

Communication might be broken-down into three core areas.

The Communication Components
The Communication Message
The Communication Process
Lets explore every one of these areas.
1. The Communication Parts

The elements of communication separate into three points.

They’re words, tone and non-verbal, or usually referred to as body language. These all take up a certain share of the message meaning.

In line with some consultants words equate to approx 7% of the message, tone 35% and Non-verbal fifty eight%. I think this might differ depending on the context of the communication, however the interesting point here is how little words contribute within the overall proportion amount. How a lot time do you spend trying to get your words right, when the other parts far out weigh of their contribution to the that means of the message.

Next time you might be in an vital head to head conversation with somebody, turn out to be more aware of the way you sound and what your body language is contributing to the meaning of the message.

2. The Communication Message

Leading on from the components we are able to now look at the next space, the communication message. When you are conducting face to face dialogue the message can be separated into 2 impartial parallel messages which can be being sent.

The information message and the emotional response message.

The information message comprises of the words and information, whilst the emotional response message comprises of the emotions you might be conveying in the message. This explains why generally a communication message can lead to misunderstanding and in-congruence. How often have you spoken to someone who’s using all the best words but you receive a different emotional response message. For example you might have skilled this common thought “What they’re saying sounds fine however I don’t know what it is.. I just do not trust them.” One other instance may be when someone is telling you what they perceive you need to hear, however at the emotional level you just don’t feel comfortable with the emotional responses you’re receiving. Something does not fit.

Most individuals haven’t been taught tips on how to communicate about among the undermendacity emotions they’re experiencing. This would clarify why folks focus more on the information portion of the message because it appears easier. Part of this is probably cultural conditioning, the other part is most people have by no means learned how.

Subsequent time you’re in a conversation become more aware of what emotions you are experiencing through the communication. For those who start to really feel uncomfortable or unsure, just sluggish the communication down and ask more questions to assist make clear what’s really being said. Don’t just depend on their information message for the meaning.

3. The Communication Process.

The third core space of communication pertains to the systematic way communication works.

Simply explained there are three steps.

1. Producing and sending the message

2. Receiving and interpreting the message

3. The giving and receiving of feedback.

Most people do this by second nature so the suggestion is to change into more strategic and aware of utilizing the 3rd level of feedback. Use more questioning techniques to help drill down to achieve the correct which means for example.

In Abstract

To be able to tie all three points into something practical here this is what I suggest.

Next time you are having nose to nose communication with someone, concentrate on becoming more reflective in your type by asking more questions or paraphrasing to achieve clarity. Doing more of this helps to gradual down the communication to provide you more time to determine a number of the drivers that could be forming in-congruent emotional response messages, as well as checking the non-verbal expressions that they’re sending.

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