The above title could appear elementary; nonetheless, I guarantee you that it is not. The fact is that most people do not communicate successfully at all; therefore, they don’t really grasp the definition of communication.
The goal of this article is to provide you with a more in-depth definition and understanding of the same. The objective in doing this is that can assist you communicate more effectively by employing the right instruments and/or resources.
By definition, to speak means the mutual giving and/or exchange of information and/or ideas. In this vein then, effective communication is to make sure that mutually given and/or exchanged information and/or concepts or not only clearly conveyed but in addition acutely understood by all parties concerned in the circle of the communication.
Simply put, you’re answerable for what you say and accountable in your actions therein. This is the best and pinnacle of effective communication.
As considered one of my lecturers puts it, and I truly have come to expertise and believe, “The quality of your communication equals the quality of your life.”
To the degree that you may convey your messages and understand yours and others viewpoints, the outcomes you achieve will mirror the level of that clarity. As with diamonds – not all stones are made equally pure.
To this end, it is important that you just understand the true which means of speaking successfully and to do this it is vital that you just first have an in-depth understanding of the true definition of communication.
First, let’s understand that we spend about seventy five% or more of our waking hours doing these 4 things: reading, writing, speaking and listening. All of these are forms of communication.
Let’s define what it means to speak effectively via these methods.
As it pertains to writing or speaking, there are specific things of which you must be aware of and take responsibility for when you’re the initiator in these instances.
First, you must endeavor to take full responsibility for what you write or say and in addition the clarity of those communications. This signifies that if the message within is misconstrued, you aren’t to blame the recipient(s) of the message but instead, settle for the burden that you’re the one charged with ensuring the message is clear. Certainly you can’t be anticipated to think for another person or to know that what you say will penetrate them the way you wish it to; nonetheless, you may take the position of humility and easily rephrase or ask for clarification on the way you might higher present your message in order that the recipient(s) will get the image you are trying to paint.
The point is to take full responsibility for conveying your message clearly and moderately than merely doing the way you like to read or hear it – focus on those for whom the message is intended. Your goal should be to make certain they understand because it is about them and not you.
Second, if there should be anything expected from the recipient(s) of your message, it is your responsibility to allow them to know in some unspecified time in the future in your communication. In other words, it’s essential to provide the call-to-action. If you don’t, you can’t then be upset or frustrated when they do not reply or reply as you may need expected.
Here’s a quick guideline to follow if you find yourself the initiator of communication:
Inform them what you’ll tell them
Inform them what you told them
This methodology of conveying your message ensures that much more individuals will understand your message a lot more quickly and fully.
As it pertains to reading or listening, there are certain things of which you have to be aware of and take responsibility for if you find yourself the recipient in these instances.
First, you have to be willing to read or listen without pre-conceived notions. I realize that this may be very difficult in some instances; however, the follow will actually improve the efficacy of your communications. Individuals who truly understand the definition of communication practice these relentlessly.
As the recipient of any communication our final goal should remain to be that we’re open, willing and only seeking true understanding of what’s being read or said. Only then will we formulate our opinions, feedback or advice relying on what is being asked or stated. We read and listen genuinely so that we are able to respond in a real and authentic manner.
Second, you should stay accountable to any call-to-action once you have agreed to it. This is how the circle of communication is completed and effective; it is only when all concerned parties accept responsibility and remain accountable to the cost therein.
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