The above title may seem elementary; nevertheless, I guarantee you that it is not. The actual fact is that most individuals don’t communicate effectively in any respect; hence, they do not actually grasp the definition of communication.
The goal of this article is to provide you with a more in-depth definition and understanding of the same. The target in doing this is to help you communicate more successfully by employing the correct tools and/or resources.
By definition, to speak means the mutual giving and/or exchange of information and/or ideas. In this vein then, effective communication is to ensure that mutually given and/or exchanged information and/or ideas or not only clearly conveyed but also acutely understood by all parties concerned in the circle of the communication.
Merely put, you might be chargeable for what you say and accountable for your actions therein. This is the perfect and pinnacle of efficient communication.
As one in every of my lecturers places it, and I truly have come to experience and believe, “The quality of your communication equals the quality of your life.”
To the degree that you may convey your messages and understand yours and others viewpoints, the outcomes you achieve will mirror the level of that clarity. As with diamonds – not all stones are made equally pure.
To this end, it is necessary that you just understand the true meaning of communicating successfully and to try this it is vital that you just first have an in-depth understanding of the true definition of communication.
First, let’s understand that we spend about seventy five% or more of our waking hours doing these 4 things: reading, writing, speaking and listening. All of these are forms of communication.
Let’s define what it means to communicate successfully via these methods.
As it pertains to writing or speaking, there are certain things of which you should be aware of and take responsibility for when you find yourself the initiator in these instances.
First, you have to endeavor to take full responsibility for what you write or say and also the clarity of those communications. This implies that if the message within is misconstrued, you are not guilty the recipient(s) of the message but instead, accept the burden that you are the one charged with making certain the message is clear. Surely you cannot be anticipated to think for another person or to know that what you say will penetrate them the way you would like it to; nonetheless, you possibly can take the position of humility and easily rephrase or ask for clarification on how you might better present your message in order that the recipient(s) will get the image you are trying to paint.
The purpose is to take full responsibility for conveying your message clearly and relatively than simply doing the way you like to read or hear it – give attention to the ones for whom the message is intended. Your goal have to be to make certain they understand because it is about them and never you.
Second, if there must be anything anticipated from the recipient(s) of your message, it is your responsibility to let them know at some point in your communication. In different words, you must provide the call-to-action. If you don’t, you cannot then be upset or frustrated when they do not reply or reply as you might need expected.
Here is a quick guideline to comply with when you’re the initiator of communication:
Inform them what you will inform them
Tell them what you told them
This technique of conveying your message ensures that much more people will understand your message much more quickly and fully.
As it pertains to reading or listening, there are certain things of which you should be aware of and take responsibility for when you find yourself the recipient in these instances.
First, you should be willing to read or listen without pre-conceived notions. I realize that this could also be very tough in some instances; nonetheless, the follow will actually enhance the efficacy of your communications. People who truly understand the definition of communication follow these relentlessly.
As the recipient of any communication our final goal should stay to be that we are open, willing and only seeking true understanding of what’s being read or said. Only then do we formulate our opinions, feedback or advice depending on what is being asked or stated. We read and listen genuinely so that we are able to respond in a real and genuine manner.
Second, you should remain accountable to any call-to-motion after you have agreed to it. This is how the circle of communication is completed and effective; it is only when all concerned parties settle for responsibility and stay accountable to the cost therein.
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